Executive Assistant CV Example
An executive assistant CV should highlight your ability to provide high-level support to senior executives, manage complex diaries, and handle confidential matters with discretion and professionalism.
Recommended template: ExecutivePro
Key Skills to Include
Quick Tips
- Specify the seniority level of executives you have supported (CEO, CFO, Managing Director).
- Highlight your discretion in handling sensitive and confidential information.
- Include examples of complex travel itineraries or high-profile events you have organised.
- Demonstrate your ability to act as a gatekeeper and make decisions on behalf of senior leaders.
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Upgrade to ProHow to Write Your Executive Assistant CV
An executive assistant CV must convey professionalism, discretion, and the ability to operate at the highest levels of an organisation. This is not a standard administrative role — executive assistants are trusted partners to senior leaders, managing confidential information and representing the executive's interests. Your CV should demonstrate that you can anticipate needs, manage complexity, and maintain composure in demanding environments.
CV Structure
Use a reverse-chronological format with a compelling profile that states the seniority of executives you have supported. Detail each role with context about the organisation, the executive's scope, and your responsibilities. Separate responsibilities from achievements and quantify where possible — events organised, travel itineraries managed, or cost savings delivered. Two pages is standard.
CV Format
Select a polished, professional template that reflects the calibre of the role. Avoid casual or creative designs. Use elegant fonts, consistent formatting, and ample white space. Your CV should look as professional as the correspondence you produce on behalf of the executives you support. Save as a PDF.
CV Profile Examples
Senior Executive Assistant
Polished and highly discreet executive assistant with ten years of experience providing comprehensive support to CEOs and board directors at FTSE 250 companies. Expert in complex diary management, international travel coordination, and board meeting administration. Trusted to act as a gatekeeper, manage sensitive correspondence, and represent senior leaders in their absence with authority and professionalism.
Executive Assistant — Finance Sector
Experienced executive assistant with seven years in the financial services industry, supporting C-suite executives at investment banks and asset management firms. Skilled in coordinating board calendars across multiple time zones, preparing investor presentations, and managing relationships with high-net-worth clients. Known for maintaining composure and delivering excellence under pressure during peak reporting periods.
Executive Assistant — Charity Sector
Dedicated executive assistant with five years of experience supporting the chief executive and trustees of a national charity with 450 staff. Experienced in governance administration, event planning, and stakeholder communications. Combines strong organisational skills with a genuine passion for mission-driven work, ensuring senior leaders can focus on strategic priorities.
State the seniority of executives you have supported, your years of experience, and the sectors you have worked in. Mention your key strengths — discretion, diary management, travel coordination — and one defining achievement. Keep it to three to four sentences.
Key Skills for Your Executive Assistant CV
C-Suite Support
Providing comprehensive, high-level administrative support to chief executives and board-level directors.
Complex Diary Management
Managing intricate calendars with frequent changes, international time zones, and competing priorities for senior executives.
Board Meeting Coordination
Organising board and committee meetings including venue booking, agenda preparation, and minute drafting.
Travel Management
Arranging complex domestic and international travel including flights, accommodation, visas, and detailed itineraries.
Confidential Correspondence
Handling sensitive documents and communications with absolute discretion and professionalism.
Event Organisation
Planning and delivering corporate events, conferences, and client entertainment to a high standard.
Stakeholder Liaison
Managing relationships with internal and external contacts on behalf of senior leaders.
Microsoft 365 / Google Workspace
Using productivity suites for document creation, email management, calendar coordination, and team collaboration.
Gatekeeping
Screening communications and visitors to protect executive time and ensure only priority matters reach senior leaders.
Work Experience Examples
For each role, name the executive you supported and their title. Describe the organisation briefly, then list five key responsibilities that demonstrate the breadth and complexity of your support. Include two to three achievements such as successful events, cost savings, or process improvements. Use specific figures and examples to bring your experience to life.
Executive Assistant to the CEO
Harlington Group Plc
Provided exclusive support to the CEO of a listed industrial group with 2,500 employees and operations in eight countries.
Responsibilities
- Managed a complex, fast-moving diary for the CEO, scheduling up to 15 meetings per day across UK and international locations.
- Coordinated all board and executive committee meetings, preparing agendas, circulating board packs, and drafting minutes.
- Organised international travel itineraries including flights, hotels, ground transport, visas, and detailed daily schedules.
- Acted as the first point of contact for internal and external stakeholders, screening communications and briefing the CEO on priorities.
- Handled confidential correspondence including employment contracts, M&A documents, and shareholder communications.
Achievements
- Successfully coordinated the logistics for the company's annual investor roadshow across five European cities within a two-week period.
- Introduced a digital board pack system that reduced preparation time from three days to one and eliminated courier costs of £8,000 annually.
- Received an Outstanding Service Award voted by the executive team for exceptional support during a complex acquisition process.
Personal Assistant to Managing Director
Colbourne Partners LLP
Supported the managing director and two senior partners of a City law firm specialising in corporate and commercial law.
Responsibilities
- Managed diaries for three senior fee earners, coordinating client meetings, court deadlines, and partner events.
- Prepared client correspondence, engagement letters, and billing documentation using the practice management system.
- Organised quarterly client entertainment events and the firm's annual conference for 200 attendees.
- Processed monthly expense claims and managed the managing director's personal administrative tasks as required.
Achievements
- Planned and delivered the firm's 25th anniversary celebration dinner for 180 guests at a central London venue, receiving commendation from all partners.
- Streamlined the managing director's diary by implementing time-blocking techniques, freeing up an additional six hours per week for strategic activities.
Education & Qualifications
List your highest qualification first, followed by any PA or EA-specific training. Include certifications in areas such as minute taking, project management, or IT applications. Language skills are particularly valuable for executive assistant roles supporting international executives.
Diploma in Executive PA Skills
A specialist qualification covering the advanced skills required for C-suite support roles.
ILM Level 3 Leadership & Management
A management qualification demonstrating leadership skills that complement the EA role.
PRINCE2 Foundation
Project management certification useful for EAs involved in coordinating projects and events.
Language Qualifications
Foreign language skills that add value when supporting internationally focused executives.
Frequently Asked Questions
How do I make my executive assistant CV stand out?
Should I name the executives I have supported on my CV?
What is the difference between a PA and an EA CV?
How important is discretion on an executive assistant CV?
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